The version to save is the formal sale and purchase agreement that was signed after both parties fully agreed to the special conditions. It should incorporate the basic terms agreed between the parties in the provisional agreement. A provisional agreement, unsigned draft, or file merely labelled “final” should not replace the signed formal version.
How to check the correct version
- Confirm the document type. The saved document should be identified as the formal sale and purchase agreement, rather than the earlier provisional agreement.
- Check the carried-over basic terms. Compare the relevant provisions with the provisional agreement and confirm that the formal agreement incorporates the basic terms as agreed between the parties.
- Check the special conditions. Both parties must have fully agreed to all special conditions before signing the formal agreement. A filename or “final” label does not establish that this happened.
- Retain the document that was actually signed. Keep the complete signed version rather than a summary, reconstructed copy, or earlier draft.
What the reader must still confirm
The cited materials do not provide a version-numbering convention, a rule for deciding which copy controls if two documents conflict, or a procedure for resolving discrepancies. The reader must therefore confirm that the saved file is the version signed after agreement on the special conditions and that its basic terms accurately reflect the prior agreement.
If the saved copy differs from another version, the file label alone cannot resolve the difference. The signed document should be checked carefully, and the legal effect of any inconsistency remains a separate question to confirm.